How to Apply for a Schengen Visa from India: Everything You Need to Know in 2025

Planning an exciting trip to Europe? Whether you’re dreaming of exploring the Eiffel Tower in Paris, skiing in the Swiss Alps, or enjoying the vibrant nightlife of Berlin, obtaining a Schengen visa is your key to unlocking 27 breathtaking European destinations. However, navigating the visa application process can feel overwhelming, especially with all the documentation and requirements involved. But don’t worry! With the right information and careful preparation, securing your Schengen visa can be a smooth and stress-free experience.

In this comprehensive guide, we will walk you through the step-by-step process of applying for a Schengen visa from India in 2025. From determining the right visa type to ensuring all documents are in order, we’ve covered everything you need to know. Follow along as we break down the procedure, provide valuable tips, and answer common questions to help you successfully obtain your visa with confidence.

FAQs

1. How long does it take to process a Schengen visa?

Schengen visas usually take 15-45 days for processing, depending on the country and season. Apply at least 6 weeks before travel.

2. Can I apply for multiple Schengen visas in a year?

Yes, but frequent applications may require additional scrutiny. If you travel often, consider applying for a multiple-entry Schengen visa.

3. What are the chances of visa rejection?

Common reasons for rejection include insufficient financial proof, incorrect documents, weak travel history, and unverifiable accommodation bookings.

4. Is it mandatory to book flights and hotels before visa approval?

Yes, but you can book refundable tickets and accommodations to avoid financial loss in case of visa denial.

5. Which Schengen country is the easiest for Indian applicants?

Countries like Lithuania, Estonia, and Greece have higher visa approval rates for Indian applicants.

What is a Schengen Visa?

A Schengen visa is a short-stay visa that allows you to enter and travel freely within 27 European countries that are part of the Schengen Agreement. It is typically issued for stays of up to 90 days within a 180-day period and is used for purposes such as tourism, business, family visits, medical treatments, and more.

The Schengen visa is categorized under the Type C visa, which is the most commonly issued visa for short stays. However, depending on your purpose of travel, you may need a specific type of Schengen visa.

Conclusion

Obtaining a Schengen visa may seem like a daunting task, but with proper preparation, you can increase your chances of approval significantly. By following the detailed steps outlined in this guide, ensuring that all required documents are in place, and applying well in advance, you can avoid unnecessary stress and delays.

The Schengen visa opens the doors to a world of European adventures, allowing you to explore multiple countries with just a single visa. Whether you’re traveling for leisure, business, or family visits, this guide serves as your roadmap to a hassle-free Schengen visa application process.

Top 5 Travel Insurance Companies for Your Schengen Visa Application

A valid travel insurance policy is mandatory for all Schengen visa applicants. It must cover medical emergencies, repatriation, and hospitalization costs with a minimum coverage of €30,000. Here are our top 5 recommended insurance providers:

• Tata AIG Travel Insurance: Tata AIG offers extensive medical and trip coverage, including COVID-19 protection. Their plans start at an affordable rate of ₹24.8 per day and provide coverage up to USD 1,000,000. Key benefits include cashless hospitalization, coverage for hospitalizations, OPD and day care treatments, and instant policy purchase without pre-policy health check-ups. They also offer refunds on visa rejections and flight cancellations. Check The Plans Here

• HDFC ERGO Travel Insurance: HDFC ERGO provides comprehensive travel insurance plans that include cashless hospitalization, emergency medical evacuation, and travel-related coverages such as trip cancellations, flight delays, and lost baggage. Their policies are designed to meet Schengen visa requirements and offer 24/7 emergency assistance. Check The Plans Here

• Bajaj Allianz Travel Insurance: Bajaj Allianz covers a wide range of travel-related issues, including medical expenses, flight delays, lost baggage, and personal accidents. Their Schengen travel insurance plans are tailored to provide financial assistance in various situations, ensuring a hassle-free trip. They also offer coverage for trip cancellations and missed flights. Check The Plans Here

• ICICI Lombard Travel Insurance: ICICI Lombard offers a seamless online purchase experience and extensive Schengen visa-compliant coverage. Their travel insurance plans cover hospitalization, lost baggage, passport loss, flight delays, and trip cancellations. They provide both single-trip and multi-trip options, making it convenient for frequent travelers. Check The Plans Here

• Reliance Travel Insurance: Reliance offers affordable travel insurance plans with robust coverage for medical emergencies, trip disruptions, and personal accidents. Their Schengen travel insurance includes coverage for emergency medical hospitalizations, accidental medical expenses, passport loss, baggage loss, and delays. They also provide compassionate visit coverage for a close relative in case of a serious medical emergency. Check The Plans Here

Make sure to choose a policy that meets the visa requirements, and always carry a printed copy of your insurance certificate when submitting your application.

Types of Schengen Visas

Each Schengen visa type serves a different purpose. Below is a detailed breakdown of the various Schengen visas you can apply for:

Tourist Visa:

• Ideal for travelers visiting the Schengen region for sightseeing, leisure, or vacation.

• Required documents include a detailed travel itinerary, hotel bookings, and proof of financial means to cover the trip.

• This visa does not allow for employment or long-term stays.

Business Visa:

• For individuals traveling to attend business meetings, conferences, trade fairs, or corporate events.

• Applicants need an invitation letter from the host company, details of meetings, and financial proof.

• It does not permit paid work within the Schengen Area.

Visitor Visa (Family or Friends Visit):

• If you’re visiting relatives or friends residing in the Schengen Zone, this is the appropriate visa.

• Requires an invitation letter from the host, proof of relationship, and financial support documents.

Student Visa (Short-Term):

• For students attending courses, training programs, or internships lasting up to 90 days.

• Requires a letter of admission, proof of tuition fee payment, and accommodation arrangements.

Medical Visa:

• Issued for medical treatments, surgeries, or consultations in Schengen countries.

• Requires medical diagnosis from an Indian doctor and a confirmation letter from the hospital in the Schengen area.

Transit Visa:

• Required if you are stopping in a Schengen country en route to another destination outside the Schengen zone.

• Applicable for travelers with long layovers requiring airport exit.

Where to Apply for a Schengen Visa in India?

Your application must be submitted at the appropriate embassy, consulate, or visa application center (VFS Global or BLS International) based on your primary travel destination. Here’s how to determine where to apply:

• If visiting one Schengen country: Apply at that country’s embassy or consulate.

• If visiting multiple Schengen countries: Apply at the embassy of the country where you will spend the most days.

• If traveling to multiple countries for equal durations: Apply at the embassy of the first country you will enter.

Apply for your Schengen visa here: Click Here

Step-by-Step Schengen Visa Application Process in 2025

Step 1: Determine Your Visa Type & Choose the Right Embassy

• Select the appropriate visa category based on your travel purpose.

• Visit the official website of the respective Schengen country’s embassy or VFS Global/BLS International to check specific requirements.

• Refer to the official Schengen visa checklist to ensure you have all the necessary documents: Click Here

• Verify the available appointment slots and any country-specific requirements. 

Step 2: Schedule an Appointment

• Appointments must be booked online via the embassy’s website or visa application centers like VFS Global or BLS International.

• Visit the official appointment booking portal for your chosen embassy: Click Here

• During peak seasons (April-September and November-December), appointment slots fill up quickly.

• Book your appointment at least 4-6 weeks in advance to secure your preferred date.

• Print the appointment confirmation as it will be required on the day of submission.

Step 3: Gather Required Documents

• Completed Visa Application Form: Download the latest version from the official embassy website.

• Passport: Valid for at least 3 months beyond your intended departure date, with at least two blank pages.

• Recent Photographs: Two passport-sized photos (as per Schengen visa photo specifications: Click Here For Specifications

• Cover Letter: A well-structured letter explaining your trip purpose, itinerary, and financial situation. Must include:

  • Purpose of visit

  • Travel itinerary with dates

  • Funding details (who is paying for the trip)

  • Any supporting documents (employment letter, sponsorship letter, etc.)

• Flight Itinerary & Hotel Reservations – Must be verifiable and cover your entire stay.

• Travel Insurance – Must cover at least €30,000 for medical emergencies. Approved providers: Click Here

• Financial Proofs: Must demonstrate sufficient funds to cover your stay. Includes:

  • Bank statements for the last 6 months

  • Bank statements for the last 6 months

  • Salary slips (if employed) or business registration documents (if self-employed)

• Sponsorship Letter (if applicable): If someone else is funding your trip, they must provide:

  • A formal sponsorship letter

  • Their bank statements and ITRs

  • Proof of relationship

Find the official Schengen visa document checklist here: Click Here

Step 4: Submit Your Application & Pay Fees

• Arrive at the designated visa center on your appointment date with all required documents.

• Your biometric data (fingerprints and photograph) will be collected unless exempted.

• Pay the Schengen visa fee of €80 (₹7,200 approx.) for adults and €40 (₹3,600 approx.) for children aged 6-12.

• Payment can be made via cash, credit card, or demand draft (check accepted methods at the visa center website.

• Collect a payment receipt, which includes a tracking number for your application.

Step 5: Attend the Visa Interview (if required)

• Some Schengen embassies may require an in-person visa interview.

• Bring all original documents for verification.

• Common interview questions include:

  • What is the purpose of your visit?

  • What is your travel itinerary?

  • Who is funding your trip?

  • Do you have travel insurance?

  • Do you plan to return to India after your visit?

• Be truthful and confident during the interview.

Step 6: Track Your Visa & Wait for Processing

• Schengen visas generally take 15-45 days for processing, depending on the country and season.

• Track your application status online using your receipt number.

• If additional documents are required, the embassy will notify you via email or phone.

• Once your visa is approved, you will be informed about passport collection or courier delivery options.

Don't Let These Common Mistakes Delay Your Visa! Expert Tips You Need to Know

Master the Cover Letter: Your First Impression Matters!

• Clearly explain why you are traveling, your itinerary, and who is funding the trip.

• Include a brief background about yourself (employment status, ties to India, reason to return).

• Keep it formal, concise, and well-structured.

• Use professional language and ensure there are no errors.

Processing Time: Avoid Last-Minute Panic!

• Standard processing time is 15-45 days, but during peak travel season, it may take longer.

• Apply at least 6 weeks in advance to avoid any last-minute stress.

• Some embassies offer express processing, but it comes with additional fees.

Choosing the Right Embassy: A Crucial Decision!

• The rule is simple: Apply at the embassy of the country where you'll spend the most nights.

• If stays are equal in multiple countries, apply at the first point of entry.

• Incorrect embassy selection can lead to delays or rejection.

Detailed Itinerary: Show Them You Have a Solid Plan!

• Outline a day-by-day breakdown of your trip, including cities and activities.

• Attach flight bookings, hotel confirmations, train/bus reservations, and travel insurance.

• If visiting multiple countries, show a logical travel route (no back-and-forth itineraries!).

Financial Proofs: Convince Them You Can Afford the Trip!

• Bank balance should be consistent over 6 months (large, sudden deposits raise red flags).

• Recommended balance: ₹2-3 lakhs per person for a 10-day trip.

• Salary slips, ITRs, and company NOC (if employed) are strong supporting documents.

• If sponsored, provide a letter from the sponsor, their bank statements, and relationship proof.

By following these tips, you can increase your chances of visa approval and avoid common pitfalls. Stay organized, apply early, and double-check every detail before submitting your application.

For official application forms and further details, visit the Schengen Visa Information Portal: Click Here To Visit